Privacy Policy

Octopilot AI ("we," "our," or "the App") is an AI-powered research and writing operating system developed by Boardwalk Labs LLC. Octopilot AI is available as a web application at octopilotai.app and as a native macOS application on the Mac App Store. Your privacy is important to us. This Privacy Policy explains what information we collect, how we use it, and your rights regarding your data. By using Octopilot AI, you agree to the practices described below.

1. Information We Collect

1.1 Account Information

When you create an account, we collect information necessary for authentication via Google OAuth or Apple Sign-In. This includes your unique user ID and the authentication token required for login.

1.2 Session Data

We do not store your writing, drafts, or any user-generated content on our servers. However, we collect session metadata to improve app performance and usage insights, including:

• Session duration and active users (heartbeat)
• Number of words generated per session
• Feature usage indicators
• Source identifier

This data is stored under your unique user ID in Firebase Firestore.

1.3 Third-Party Services

We may send session metadata (not your writing) to third-party services used for app functionality:

• OpenRouter — AI text generation
• Brave Search API — in-app research queries
• Firebase — authentication, database storage, remote configuration

No data is shared with advertising or marketing services.

2. Use of Information

We use collected information to:

• Provide and maintain app functionality across web and Mac platforms
• Monitor and improve app performance
• Personalize app behavior and features
• Ensure security and prevent abuse

We do not use data for marketing or sell it to third parties.

3. Data Retention and Deletion

You may delete your account and all associated session data at any time via the in-app "Delete Account" option. Deleted data is permanently removed from our databases.

Session data is retained only as long as necessary to provide app functionality.

4. Children's Privacy

Octopilot AI is rated 4+ on the App Store. We do not knowingly collect personal data from children for marketing purposes. Session metadata is collected from all users to maintain app functionality.

5. Data Access and Rights

Depending on your region, you may have the right to:

• Access your data
• Request correction or deletion of your data
• Withdraw consent for data collection (where applicable)

Requests can be handled via the in-app "Delete Account" feature or by contacting our support team.

6. Security

We implement industry-standard security measures to protect your data, including encryption in transit and secure storage in Firebase. However, no system is 100% secure, and we cannot guarantee absolute security.

7. Policy Updates

We may update this Privacy Policy from time to time. Changes will be posted in the app and will take effect immediately. We encourage you to review this policy periodically.

8. Legal Compliance

Octopilot AI complies with relevant privacy laws, including GDPR and CCPA, where applicable. By using the App, you consent to the collection and use of session metadata as described.